HR Coordinator

The HR Coordinator will support the HR team by completing special projects and assisting with general administration of payroll, legal compliance and other human resource issues. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative experience. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. This HR Coordinator will provide support to the West Coast Rakuten Marketing employees, will work in the Salt Lake City office, and will report into the Manager of Human Resources.

Responsibilities include, but are not limited to:

  • Responding to employee email inquiries and internal ticketing system requests in a timely manner for all offices supported
  • Act as point of contact in the SLC office for time off, payroll, and HRIS questions
  • Ensure employee data, payroll, and timekeeping accuracy in HRIS (Workday™)
  • Update HRIS for one-off changes such as an individual job change, promotion, location change, manager update, compensation adjustment, etc
  • Maintain records of personnel-related data in both hard copy and the database and ensure all employment requirements are met, including (but not limited to) I9 records, employee files, job descriptions etc
  • Facilitate First Day Orientation with New Hires
  • Keep manager apprised of any potential issues in the office
  • Assist in the maintenance of the US Human Resources intranet pages
  • Other projects as assigned
  • Some travel may be required

Required Skills and Experience:

  • Bachelor’s degree required
  • 1-2 years of relevant HR experience
  • HRIS proficiency required (Workday™ experience a plus)
  • Experience with payroll administration
  • Knowledge of employment laws such as Title VII, FMLA, ADA, Wage & Hour, FLSA
  • Familiarity with different benefits programs (medical, dental, vision, flexible spending, leave of absence, disability, etc
  • Proficiency with MS Office

Soft Skills Requirements:

  • Strong communication and interpersonal skills
  • Positive, can-do attitude
  • Organized and detail oriented
  • Adaptable
  • Strong team-player mentality
  • Ability to prioritize and adapt work in a fast-paced, ever-changing environment
  • Ability to handle stressful situations in a professional manner
  • Willingness to communicate openly with manager and team
  • Customer service focused