Executive Assistant

Join our team at Rakuten Marketing!  We offer a great place to work, learn and grow professionally. Our company provides exciting opportunities to work in a flexible environment and participate in international exchange programs. We value continuous education and a culture of innovation!  

Role Description: 

  • Schedule and meticulously maintain meetings/calendars for all executives
  • Prepare and submit expense reports for executives
  • Compose routine correspondence, memos and weekly report
  • Coordinate and complete office projects, meetings and special events as requested
  • Prepare and distribute minutes of meeting
  • Periodic interactions with external clients and partners
  • Coordinate travel for Executives, including international travel
  • Industry research and recommendations
  • Any other task or duty as assigned or required 

Required Skills and Experience:

  • Minimum 3 – 4 years Executive Assistant experience
  • Professional, pleasant, flexible and a "will get done" attitude
  • Strong presentation and verbal communication skills
  • A proving willingness and ability to work independently with minimal supervision
  • Proficient computer skills in Microsoft Office applications (Word, Excel & PowerPoint)
  • Strong organizational and interpersonal skills
  • Ability to prioritize work to meet specific deadlines
  • Demonstrated ability to multi-task
  • Capability to communicate and interact effectively with both internal and external contacts
  • Ability to anticipate Executive’s needs
  • CRM experience a plus

Duties of this job may require occasional lifting, carrying, pushing, or pulling of objects weighing up to 30 lbs., working in an office environment, operating various office equipment, sitting for long periods at a time, stooping, bending, twisting, conversing with vendors, and being exposed to various noises and temperatures.